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Tom Green County
Commissioners Court  Room
Edd B. & Frances Frink Keyes Building
113 W. Beauregard
San Angelo, Texas 76903
September 10, 2019

             
The Commissioners' Court of Tom Green County Texas met in Regular Session, September 10, 2019 in the Edd B. & Frances Frink Keyes Building with the following members:
 
Present:
Ralph Hoelscher, Commissioner Precinct 1  
 
Sammy Farmer, Commissioner Precinct 2  
 
Rick Bacon, Commissioner Precinct 3  
 
Bill A. Ford, Commissioner Precinct 4  
 
Stephen C. Floyd, County Judge  
Others Present:
Elizabeth McGill, County Clerk
Ginger Treadwell , County Attorney's Office - Civil
Justin Thornton, Information Technology Director
Nathan Cradduck, Auditor
Sandi Kenney, County Judge's Court Administrator
Tonya Jennings, Bailiff
Marie Robinson, Chief Deputy Clerk
Don Killam , Construction Project Manager
Jill Donegan, Library Director
Julie Ratekin, Assistant HR
Marion McMinn, RISK Manager
Darin Schell, Buyer
Nate Southard , Human Resource Director
Vona Hudson, Elections Administrator
Adam Nunez , Chief Deputy Treasurer
James Kniesler , Information Tech
Austin Wilkerson , 9-1-1 Coordinator
Attendees:
Greg Rowe - MHMR Director
Gary Houston - Engineer
             
1. County Judge Stephen C. Floyd called the meeting to order and ratified that a Quorum is present at 8:31 am. 

2. The Invocation was given by Commissioner Bill Ford.
Commissioner Ford led in the Pledges to the United States and the State of Texas. 


3. Announcement: Anyone intending to address the Commissioners’ Court shall complete and turn in to the County Judge a Witness Testimony form with the exception of Tom Green County Employees who are providing resource information pursuant to an Agenda item.
             
4. Moved to approve the following items on the CONSENT AGENDA as presented: 

A. Acknowledged the minutes from the last meeting(s) of August 27, 2019. 

B. Consider Treasurer Claims Register and Bills to be Paid Report.

 
Moved to approve the Treasurer's Claim Register, through August 30, 2019 in the amount of $1,087,904.59,  $2,156.36, $137,299.71 and Bills to be paid in the amount of <$323.75>
  Attachments:
  Approval to pay bills
  Bills to be paid
  Check Run Report
  Claims Register
  Check Run Report
  Claims Register
  Check Run Report
  Claims Register
 
             
C.  Moved to approve the Open Purchase Orders from September 2-6, 2019 for FY 2019 in the amount of $130,463.12.
  Attachments:
  Purchase Orders
 
             
D. Accepted the Attached Tom Green County Personnel Actions as presented: 
 
 
  Attachments:
  County Personnel Actions
 
             
E.  Approved White Construction FRCC 012-19-0816 and FROC 024-19-0816 items to be recorded as a matter of record. 
  Attachments:
  #4 FRCC 021-19-0186
  #4 FROC 024-19-0816
 
             
F. Moved to approve renewal of current office lease, for Justice of the Peace Precinct 2 office with Southland Park, beginning December  1, 2019  through November 30, 2020.

 
  Attachments:
  JP2 Lease Agreement
 
             
G. Moved to accept Trappers Report for July 2019, as a matter of record.

 
  Attachments:
  Trappers Report
 
             
H. Acknowledged updated Road and Bridge Disaster or Emergency Response Procedure Effective 09/10/2019. (Commissioners  Court)

 
  Attachments:
  Road & Bridge Disaster Response
 
             
I.  Acknowledged the acceptance of $200.00 donation to Crisis Intervention Unit by Chris Myers.

 
             
J. Moved to approve the renewal of current office lease for Veterans Service Office with West Texas Counselling & Guidance, at same monthly rate, for October  1, 2019 to September 30, 2020.
 
 
  Attachments:
  Lease Agreement Veterans Service
 
             
K. Moved to approve the request to bore from the east R.O.W. of Schriever Road to 6085 Schriever Road for fiber line installation, Precinct 2. (Central Texas TeleCommunications)

 
  Attachments:
  CTTC Bore Schriever Road
 
             
L.   Moved to approve the Contract for Detention Services for Tom Green County with Midland County, Brown County, Winkler County, Andrews County and the 118th Judicial District. (Monica Schniers)

 
  Attachments:
  Juvenile Contract 118th District
  Juvenile Contract Andrews County
  Juvenile Contract Brown County
  Juvenile Contract Midland County
  Juvenile Contract Winkler County
 
             
M. Moved to approve the renewal of RFB 16-014: Plumbing Services with Superior Services for October 1, 2019 - September 30, 2020. This is the fourth of four one-year, optional renewal periods.
  Attachments:
  Superior Service Renewal Contract
 
             
N. Moved to approve the renewal of RFB 16-016: HVAC Installation, Maintenance, and Repair Services with Duncan Mechanical Services, Inc. for October 1, 2019 - September 30, 2020.  This is the fourth of four one-year, optional renewal periods.
 
  Moved by Commissioner Precinct 1 Ralph Hoelscher, Seconded by Commissioner Precinct 2 Sammy Farmer
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  Duncan Mechanical Renewal Contract
 
             
5.  Moved to approve the attached line item transfers and/or Budget Amendments for FY 2019:
  Attachments:
  Line item transfers
 
             
6.  Consider Burn Ban. Burn Ban Remains in effect.....No Action.
             
7. Consider presentation and request from Art in Uncommon Places. (Julie Raymond)
This item was Tabled.
             
12. Moved to approve and accept the revised Interlocal Agreement between Tom Green County and MHMR Services for the Concho Valley,regarding Board of Trustee Appointments, and ratify the September 4, 2019, appointments, as presented. (Commissioners  Court)
  Moved by Commissioner Precinct 2 Sammy Farmer, Seconded by Commissioner Precinct 3 Rick Bacon
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  MHMR Interlocal Agreement
 
             
8. Moved to approve the RFB  19-034 Jail Floor Polishing Materials, Change Order # 1, to correct a pricing error, by House of Chemicals.  (Don Killam)
  Moved by Commissioner Precinct 3 Rick Bacon, Seconded by Commissioner Precinct 4 Bill A. Ford
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  House of Chemicals
 
             
9. Moved to approve the overtime pay for staff, due to the increased number of tickets, in Justice of the Peace Precinct 3. (Judge Fred Buck)
  Moved by Commissioner Precinct 2 Sammy Farmer, Seconded by Commissioner Precinct 3 Rick Bacon
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  Justice #3 Line Item
 
             
10. Moved to approve the Treasurer's August 2019 Monthly Report, amended by replacing page 22 & 23 and the missing data (page 29) of report, as presented.  (Adam Nunez)
  Moved by Commissioner Precinct 1 Ralph Hoelscher, Seconded by Commissioner Precinct 2 Sammy Farmer
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  Approval of Treasurer's Reports
  Treasurer's Monthly Report
 
             
11 .   Moved to approve the utilization of Sourcewell cooperative contract number 041316-PRC for Property Room.com online auction services and authorize the County Judge to sign the agreement.  (Darin Schell)
  Moved by Commissioner Precinct 3 Rick Bacon, Seconded by Commissioner Precinct 2 Sammy Farmer
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  Sourcewell Cooperative Contract
 
             
13. Moved to approve the adopting of the Resolution Nominating Candidates for Election to the Tom Green County Appraisal District Board of Directors for a two year term, 2020 - 2021. (Commissioners Court)
  Moved by Commissioner Precinct 2 Sammy Farmer, Seconded by Commissioner Precinct 1 Ralph Hoelscher
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
Other: County Judge Stephen C. Floyd (Absent)
Passed
  Attachments:
  Appraisal Board Nominations
 
             
14. Moved to approve the Capex Consulting Group Change Order # 1 to complete Fiscal Year 2019 work.  (Judge Floyd)
  Moved by Commissioner Precinct 2 Sammy Farmer, Seconded by Commissioner Precinct 3 Rick Bacon
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  Capex Change Order #1
 
             
15. Moved to approve the granting of discretionary exemption for CAPEX Consulting Group, LGC 262.024, and authorize County Judge to sign agreement for Fiscal Year 2020. (Judge Floyd)
  Moved by Commissioner Precinct 3 Rick Bacon, Seconded by Commissioner Precinct 4 Bill A. Ford
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  CAPEX Exemptions 2020
 
             
 16.  Consider issues dealing with the following ongoing grants and take any action necessary: 
A. Pugh Park/Harper Park TPWG (7215459)
1.  Moved to approve the granting of Professional Service Exemption to MRB Group for engineering/design  services for Pugh and Harper Parks, and authorize County Judge to sign all necessary paperwork.
  Moved by Commissioner Precinct 3 Rick Bacon, Seconded by Commissioner Precinct 4 Bill A. Ford
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  Pugh and Harper Park
 
             

17.  Consider issues dealing with the following ongoing construction/remodeling projects and  take any action necessary: 
A. County Courthouse Renovation
Update: The columns will be removed from the courtroom in phases.  Machines will be on site testing the soil outside.
1. Moved to approve the Standard Form of Agreement Between Tom Green County and Phoenix I Restoration & Construction, Ltd. as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price (AIA Document A l 33-2009) and authorize the County Judge to sign all necessary paperwork.
   
  Moved by Commissioner Precinct 3 Rick Bacon, Seconded by Commissioner Precinct 4 Bill A. Ford
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  Phoenix I Restoration - Courthouse
 
             
No Action on the following items:
B. County Detention Construction
Update:  Meeting held yesterday on signage.   Network switches have been installed and continuing to run fiber optic cabeling. Working on HVAC installation and installing dryers.  Outside work is nearing completion but the inside work is continuing.  Floor polishing is caught up for the completed areas.

C. Goodfellow AFB - DEAAG project
Update:  Need to complete the billing for this month.
             
 18.  Future Agenda Items:
 
 19.  Announcements: 
 
1.  Acknowledge that today's Court Agenda was posted September 6, 2019 at  2:48  PM.
  
 20.  Judge Floyd adjourned the meeting at 9:04 a.m..
 
As per HB 2931, Section 4: 

I, Elizabeth McGill, County Clerk of Tom Green County, Texas do hereby attest that this is an
accurate accounting of the proceedings of the Commissioners’ Court Meeting that met in Regular Session on September 10, 2019. 

I hereby set my hand and seal to this record September 10, 2019.

Elizabeth "Liz" McGill
County Clerk and Ex-officio Clerk of the Commissioners’ Court


 

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