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Tom Green County
Commissioners Court  Room
Edd B. & Frances Frink Keyes Building
113 W. Beauregard
San Angelo, Texas 76903
August 20, 2019

             
The Commissioners' Court of Tom Green County Texas met in Regular Session, August 20,2019  in the Edd B. & Frances Frink Keyes Building with the following members:
 
Present:
Ralph Hoelscher, Commissioner Precinct 1  
 
Sammy Farmer, Commissioner Precinct 2  
 
Rick Bacon, Commissioner Precinct 3  
 
Bill A. Ford, Commissioner Precinct 4  
 
Stephen C. Floyd, County Judge  
Others Present:
Becky Robles , Tax Assessor-Collector
Brian McGuire , Facilities Director
Chris Taylor, County Attorney
David Jones , Sheriff
Dianna Spieker, County Treasurer
Elizabeth McGill, County Clerk
Ginger Treadwell , County Attorney's Office - Civil
Justin Thornton, Information Technology Director
Nathan Cradduck, Auditor
Sandi Kenney, County Judge's Court Administrator
Todd Allen, Jail Commander
Tonya Jennings, Bailiff
Chad Cook , Purchasing
Chastity Gauwain, County Judge's Office
Don Killam , Construction Project Manager
Dustin Klein, Buyer
Jill Donegan, Library Director
Julie Ratekin, Assistant HR
Marion McMinn, RISK Manager
Michelle Ferguson, Buyer
Nate Southard , Human Resource Director
Vona Hudson, Elections Administrator
James Kniesler , Information Tech
             
1.  Call to Order and Determination of Quorum.

2. Recess the Open Session. 8:15 A.M

3. Convene Closed/Executive Session -
The Commissioners' Court will meet in Closed/Executive Session in accordance with V.T.C.A. Government Code, Chapter 551, Subchapter D. as follows:
§551.071(1) seeking attorney's advice ·with respect to: (A) pending or contemplated litigation; or (B) a settlement offer; or matters where the duty of a public body's counsel to his client, pursuant to the Code of Professional Responsibility of the State Bar of Texas, clearly conflicts with this act; (A) and/or (BJ including, but not limited to, the following cases:
§551.072 to deliberate with respect to purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third party.
Considerpurchase, trade, or disposal of real estate

§551.073 to deliberate a negotiated contract for a prospective gift or donation to the state or the governmental body if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person.
§551.074(1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee; or (2) to hear a complaint or charge against an officer or employee, unless employee requests a public hearing.
§551.076 to deliberate the deployment, or specific occasions for implementation, of security personnel or devices.
§551.087 deliberation regarding economic development negotiations.
4. Adjournment of Closed/Executive Session. 8:32 A.M

5.  County Judge Stephen C. Floyd called the meeting to order and ratified that a Quorum is present at 8:36 am. 

6. The Invocation was given by County Judge Stephen C. Floyd.
Judge Floyd led in the Pledges to the United States and the State of Texas. 


7. Announcement: Anyone intending to address the Commissioners’ Court shall complete and turn in to the County Judge a Witness Testimony form with the exception of Tom Green County Employees who are providing resource information pursuant to an Agenda item.
             
8. Moved to approve the following items on the CONSENT AGENDA as presented: 

A. Acknowledged the minutes from the last meeting(s). None presented.

B. Consider Treasurer Claims Register and Bills to be Paid Report.

 
Moved to approve the Treasurer's Claim Register, through July 12, 2019 in the amount of $ and Bills to be paid in the amount of $
  Moved by Commissioner Precinct 1 Ralph Hoelscher, Seconded by Commissioner Precinct 2 Sammy Farmer
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  BILLS TO BE PAID REPORT
  CLAIMS REGISTER REPORT
 
             
C.  Moved to approve the Open Purchase Orders from July 15-19, 2019 for FY 2019 in the amount of $
             
D. Accepted the Attached Tom Green County Personnel Actions as presented: 
 
 
             
E.  Consider approving contracts for Detention services between TGC and the following: 39th Judicial District, Menard County, Tri County Juvenile Probation Department and Coke County. (Monica  Schniers)
  Attachments:
  39 Judicial District Contract
  Brewster, Jeff Davis, Presidio Contract
  Coke County Contract
  Menard County Contract
 
             
~~F. Consider Justice of the Peace, Pct. 1 Monthly Report for July 2019, collections of $ 44,605.60. (Judge


 
             
~~G. Consider Justice of the Peace, Pct. 3 Monthly Report for July 2019, collections of $ 83,821.10. (Judge Fred Buck)

 
             
~~H. Consider completion of NIMS training: ISOO, IS200, IS700 and IS800 by Ray Valero and Jim Bingham and IS700 by Andrea Rodgers.

 
             
~~I. Consider Acknowledgement of completion of Affidavit of Paternity(AOP) for Elizabeth McGill and Vital Statistics Staff as required by the Attorney General and Continuing Education Hours from Regional Vital Stats Conferences, as a matter of record
             
9.  Moved to approve the attached line item transfers and/or Budget Amendments for FY 2019:
  Moved by County Judge Stephen C. Floyd, Seconded by Commissioner Precinct 3 Rick Bacon
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  LINE ITEM TRANSFERS
 
             
10.  Consider Burn Ban.
             
~~11. Consider presentation to the Tom Green County Specialty Court. (Roger Wallace)

12. Consider Action on matters(s) from the Closed/Executive Session.

 
             
~~13. Consider request to install new greenhouse and provide letter of support to pursue grant funding. (Allison Watkins and Debbie Vines)

 
  Moved by Commissioner Precinct 3 Rick Bacon, Seconded by Commissioner Precinct 4 Bill A. Ford
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
             
~~14. Consider approving Grant Contract #2098804 between the Office of the Attorney General and the Tom Green County District Attorney's Office for the Victim Coordinator Liaison Grant (VCLG) in the amount of $42,000 and adopt a budget. (Chastity Gawain, Grant Administrator)

 
  Moved by County Judge Stephen C. Floyd, Seconded by Commissioner Precinct 3 Rick Bacon
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  BUDGET AMENDMENT FY19
 
             
~~15. Consider approving Grant Contract #2098796 between the Office of the Attorney General and the Tom Green County Attorney's Office for the Victim Coordinator Liaison Grant (VCLG) in the amount of
$42,000 and adopt a budget. (Chastity Gauwain, Grant Administrator)

 
  Moved by County Judge Stephen C. Floyd, Seconded by Commissioner Precinct 3 Rick Bacon
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  BUDGET AMENDMENT FY19
 
             
~~16. Consider approving Grant Contract #2098143 between the Office of the Attorney General and the Tom Green County Sheriff CIU for the Other Victim Assistance Grant (OVAG) in the amount of $42,000 and adopt a budget. (Chastity Gauwain, Grant Administrator)

 
  Moved by County Judge Stephen C. Floyd, Seconded by Commissioner Precinct 3 Rick Bacon
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  BUDGET AMENDMENT FY19
 
             
~~17. Consider approving Treasurer's Monthly Report for July 2019. (Dianna Spieker)
 
 
  Moved by Commissioner Precinct 1 Ralph Hoelscher, Seconded by Commissioner Precinct 2 Sammy Farmer
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  FY19 MONTHLY REPORT
 
             
~~18. Consider Effective Date of Employee Pay Raises FY20 to begin on the first day of the first full pay period of the fiscal year. ( Dianna Spieker)
 
  Moved by Commissioner Precinct 3 Rick Bacon, Seconded by Commissioner Precinct 2 Sammy Farmer
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
             
~~
19. Consider approving and signing the purchase agreement for technology training for the IT department from UDEMY for business. (Justin Thornton)

 
  Moved by Commissioner Precinct 3 Rick Bacon, Seconded by County Judge Stephen C. Floyd
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  UDEMY ORDER
 
             
~~20. Consider awarding RFB 19-034 "Jail Floor Polishing Materials" to House of Chemicals, and authorize the County Judge to sign all paperwork. (Dustin Klein)

 
  Moved by Commissioner Precinct 3 Rick Bacon, Seconded by Commissioner Precinct 4 Bill A. Ford
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  LINE ITEM TRANSFER
 
             
~~21. . Consider renewal of RFP 18-011 : "Internet, Phone, and Fiber Cabling Service and Installation" with Suddenlink Communications  from August 8, 2019 -August 7, 2020, and authorize the County Judge to sign extension letter. (Dustin Klein)

 
  Moved by Commissioner Precinct 3 Rick Bacon, Seconded by Commissioner Precinct 4 Bill A. Ford
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  RFB 18-011 INTERNET,PHONE,CABLE
 
             
~~22. Consider approving Individual Development Plan (IDP) for Outwest RV Park in Water Valley. (Commissioner  Bacon)
 
  Moved by Commissioner Precinct 3 Rick Bacon, Seconded by Commissioner Precinct 2 Sammy Farmer
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  OUTWEST RV PARK IDP APPLICATION AND RECEIPT
  OUTWEST RV PARK INFRASTRUCTURE PLAN
  OUTWEST RV PARK PLAT
 
             
~~
23. Consider amending MRB contract for Pugh Park Trails Grant in the amount of $4800. (Commissioner Ford)

 
  Moved by Commissioner Precinct 4 Bill A. Ford, Seconded by Commissioner Precinct 3 Rick Bacon
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
             
~~24. Consider appointing a representative to serve on the MHMR Services of the Concho Valley nominating committee to serve a two year term. (Judge Floyd)

 
  Moved by County Judge Stephen C. Floyd, Seconded by Commissioner Precinct 3 Rick Bacon
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
             
~~25. Consider lnterlocal Agreement between TGC and MHMR Services for the Concho Valley for the maintenance and support of the Mental Health Deputy Unit beginning September 1 , 2019 and ending August 31, 2020. (Judge Floyd)

 
  Moved by County Judge Stephen C. Floyd, Seconded by Commissioner Precinct 4 Bill A. Ford
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  INTERLOCAL AGREEMENT
 
             
~~26. Consider accepting the Interlocal Agreement between TGC and MHMR Services for the Concho Valley for mental health services and supports beginning September 1 , 2019 and ending August 31, 2020. (Judge Floyd)
  Moved by Commissioner Precinct 3 Rick Bacon, Seconded by County Judge Stephen C. Floyd
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  INTERLOCAL AGREEMENT
 
             
~~27. Consider lnterlocal Agreement with Concho Valley Economic Development District for Addressing Coordinator for Tom Green County beginning October 1, 2019 and ending September 30, 2020. (Judge Floyd)
  Moved by Commissioner Precinct 3 Rick Bacon, Seconded by Commissioner Precinct 2 Sammy Farmer
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  CVEDD
 
             
 
 
28.Consider issues dealing with the following ongoing grants and take any action necessary: 
A. Pugh Park/Harper Park TPWG (7215459)
             

29.Consider issues dealing with the following ongoing construction/remodeling projects and  take any action necessary: 
A. County Courthouse Renovation
Update:

B. County Detention Construction
Update:

C. Goodfellow AFB - DEAAG project
Update:  
             
 30.Future Agenda Items:
 
 31.Announcements: 
 
1.  Acknowledge that today's Court Agenda was posted August 16, 2019 at  1:05 P.M.
  
 32. Judge Floyd adjourned the meeting at 9:30 A.M.
 
As per HB 2931, Section 4: 

I, Elizabeth McGill, County Clerk of Tom Green County, Texas do hereby attest that this is an
accurate accounting of the proceedings of the Commissioners’ Court Meeting that met in Regular Session on August 20th, 2019. 

I hereby set my hand and seal to this record August 20th, 2019.

Elizabeth "Liz" McGill
County Clerk and Ex-officio Clerk of the Commissioners’ Court


 

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