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Tom Green County
Commissioners Court  Room
Edd B. & Frances Frink Keyes Building
113 W. Beauregard
San Angelo, Texas 76903
July 23, 2019

             
The Commissioners' Court of Tom Green County Texas met in Regular Session, July 23, 2019  in the Edd B. & Frances Frink Keyes Building with the following members:
 
Present:
Ralph Hoelscher, Commissioner Precinct 1  
 
Sammy Farmer, Commissioner Precinct 2  
 
Rick Bacon, Commissioner Precinct 3  
 
Bill A. Ford, Commissioner Precinct 4  
 
Stephen C. Floyd, County Judge  
Others Present:
Chris Taylor, County Attorney
Elizabeth McGill, County Clerk
Ginger Treadwell , County Attorney's Office - Civil
Nathan Cradduck, Auditor
Sandi Kenney, County Judge's Court Administrator
Brian McGuire , Facilities Maintenance Director
Adam Nunez , Chief Deputy Treasurer
Chad Cook , Purchasing
Chastity Gauwain, County Judge's Office
Don Killam , Construction Project Manager
Jill Donegan, Library Director
Nate Southard , Human Resource Director
Julie Ratekin, Assistant HR
Michelle Ferguson, buyer
Dustin Klein, Buyer
James Kniesler , Information Tech
Attendees:
Gary Houston - Engineer
Bruce Partain- Chamber of Commerce
Winston Wilkinson, 911 Coordinator
             
1. County Judge Stephen C. Floyd called the meeting to order and ratified that a Quorum is present at 8:30 am. 

2. The Invocation was given by Commissioner Rick Bacon.
Commissioner Bacon led in the Pledges to the United States and the State of Texas. 


3. Announcement: Anyone intending to address the Commissioners’ Court shall complete and turn in to the County Judge a Witness Testimony form with the exception of Tom Green County Employees who are providing resource information pursuant to an Agenda item.
             
4. Moved to approve the following items on the CONSENT AGENDA as presented: 

A. Acknowledged the minutes from the last meeting(s) of July 16, 2019. 

B. Consider Treasurer Claims Register and Bills to be Paid Report.

 
Moved to approve the Treasurer's Claim Register, through July 12, 2019 in the amount of $1,086,020.32 and Bills to be paid in the amount of $1,235,755.33.
  Attachments:
  Approval to pay bills
  Bills to be paid
  Check Run Report
  Claims Register
 
             
C.  Moved to approve the Open Purchase Orders from July 15-19, 2019 for FY 2019 in the amount of $114,449.60.
  Attachments:
  Purchase Orders
 
             
D. Accepted the Attached Tom Green County Personnel Actions as presented: 
 
 
  Attachments:
  County Personnel Actions
 
             
E.  Consider construction items to be recorded as a matter of record.
Acknowledged approval of Field Request Contractor's Contingency (FRCC) 011 in the amount of $16,188.40  and Field Request Owner's Contingency (FROC) 023 in the amount of $25,886.96 with White Construction Company, as presented.
  Attachments:
  FRCC 11 White Construction Co.
  FROC 23 White Construction Co.
 
             
F. Accepted, as matter of record, the TAC Cybersecurity Awareness Training #4 Privacy Principles Certificates for Dianna Spieker, Debbie Smith, Asyna Floyd, Lisa Carroll, Tayler Jones, Adam Nunez, Lucia Kelly, Jennifer Mathis-Englert, Chastin Powell, Sandra Crespo, Amy Bellindo, Debbie Holland, Rosie Talamantez, Taylor Zapata, and Anna Velasquez. (Dianna Spieker)


 
  Attachments:
  Bellido, Amy TAC Cybersecurity Awareness Training 4 Privacy Principles
  Lisa Carroll TAC Cybersecurity Awareness Training 4 Privacy Principles
  Sandra Crespo TAC Cybersecurity Awareness Training 4 Privacy Principles
  Asyna Floyd TAC Cybersecurity Awareness Training 4 Privacy Principles
  Debbie Holland TAC Cybersecurity Awareness Training 4 Privacy Principles
  Tayler Jones TAC Cybersecurity Awareness Training 4 Privacy Principles
  Lucia Kelly TAC Cybersecurity Awareness Training 4 Privacy Principles
  Jennifer Mathis Englert TAC Cybersecurity Awareness Training 4 Privacy Principles
  Adam Nunez TAC Cybersecurity Awareness Training 4 Privacy Principles
  Chastin Powell TAC Cybersecurity Awareness Training 4 Privacy Principles
  Debbie Smith TAC Cybersecurity Awareness Training 4 Privacy Principles
  Dianna Spieker TAC Cybersecurity Awareness Training 4 Privacy Principles
  Rosie Talamantez TAC Cybersecurity Awareness Training 4 Privacy Principles
  Anna Vasquez TAC Cybersecurity Awareness Training 4 Privacy Principles
  Taylor Zapata TAC Cybersecurity Awareness Training 4 Privacy Principles
 
             
G. Acknowledged Frontier Communications' notification of fiber line installation in County ROW for Graston, Post Oak, and Myrtle Oak Roads, that are located in Precinct 3, with all lines crossing County roads being bored. (Commissioner Bacon)

 
  Attachments:
  Frontier ROW installation
 
             
H. Approved transferring asset # 13440, 13509, 13675, & 13676 (Tractor and Mower Decks) from Parks to R&B 1/3, as presented. (Dustin Klein)
  Moved by Commissioner Precinct 3 Rick Bacon, Seconded by Commissioner Precinct 4 Bill A. Ford
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
             
5.  Moved to approve the attached line item transfers and/or Budget Amendments for FY 2019:
  Moved by County Judge Stephen C. Floyd, Seconded by Commissioner Precinct 2 Sammy Farmer
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  Line item transfer
 
             
6.  Consider Burn Ban.

Moved to reinstate the County wide Burn Ban, effective immediately.
  Moved by Commissioner Precinct 4 Bill A. Ford, Seconded by Commissioner Precinct 2 Sammy Farmer
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  Burn Ban
 
             

7. Consider adopting a Resolution authorizing Tom Green County's execution of the Interlocal Agreement between TxDMV and TGC for equipment and consumable materials used to provide motor vehicle titles and registrations. (Becky Robles)

Moved to adopt a Resolution #072319 authorizing Tom Green County's execution of the Interlocal Agreement between TxDMV and TGC for equipment and consumable materials used to provide motor vehicle titles and registrations.
 
  Moved by County Judge Stephen C. Floyd, Seconded by Commissioner Precinct 3 Rick Bacon
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  Resolution for Vehicle Registration
 
             

8. Consider approving Treasurer's Monthly Report for June 2019. (Dianna Spieker)

Moved to approve Treasurer's Monthly Report for June 2019, as presented.
  Moved by Commissioner Precinct 1 Ralph Hoelscher, Seconded by Commissioner Precinct 2 Sammy Farmer
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  Approval of Treasurer's Reports
  Treasurer's Monthly Report
 
             
9. Consider approving Treasurer's Quarterly Investment Report ending June 30, 2019. (Dianna Spieker)

Moved to approve Treasurer's Quarterly Investment Report ending June 30, 2019, as presented.
  Moved by Commissioner Precinct 2 Sammy Farmer, Seconded by Commissioner Precinct 1 Ralph Hoelscher
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  Approval of Treasurer's Quarterly Investment Reports
  Treasurer's Quarterly Investment Report
 
             
10. Consider accepting the Auditor's Monthly Report for June 2019. (Nathan Cradduck)

Moved to approve the Auditor's Monthly Report for June 2019, as presented.
  Moved by Commissioner Precinct 1 Ralph Hoelscher, Seconded by Commissioner Precinct 2 Sammy Farmer
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  Approval of Auditor's Reports
  Auditor's Monthly Report
 
             
11. Consider authorizing negotiations with Phoenix 1 Restoration for RFP 19-001 "Courthouse Construction Manager at Risk" and select a negotiation committee. (Dustin Klein)

Moved to approve negotiations with Phoenix 1 Restoration for RFP 19-001 "Courthouse Construction Manager at Risk" and select Rick Bacon and Don Killam as the negotiation committee.
  Moved by Commissioner Precinct 3 Rick Bacon, Seconded by Commissioner Precinct 4 Bill A. Ford
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
             
12. Consider rescinding award of RFB 19-026 "Contract for Lease of Copier Equipment" to Allen Young Office Machines, reject all bids, and authorize issuance of RFB 19-033 "Contract for Lease of Copier Equipment", with a closing date of August 8, 2019. (Dustin Klein)

Moved to approve rescinding award of RFB 19-026 "Contract for Lease of Copier Equipment" to Allen Young Office Machines, reject all bids, and authorize issuance of RFB 19-033 "Contract for Lease of Copier Equipment", with a closing date of August 8, 2019.
 
  Moved by County Judge Stephen C. Floyd, Seconded by Commissioner Precinct 3 Rick Bacon
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
             
13. Consider approving a resolution in support of a TxDOT Safe Routes to School (SRTS) grant for sidewalk construction along Grape Creek Road from the Elementary School at Wren Road to the High School at Tomahawk Lane. (Commissioner Bacon)

Moved to approve a resolution in support of a TxDOT Safe Routes to School (SRTS) grant for sidewalk construction along Grape Creek Road from the Elementary School at Wren Road to the High School at Tomahawk Lane.
  Moved by Commissioner Precinct 3 Rick Bacon, Seconded by Commissioner Precinct 4 Bill A. Ford
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  TXDOT Bike Trails Resolution
 
             
 14.  Consider issues dealing with the following ongoing grants and take any action necessary: 
A. Pugh Park/Harper Park TPWG (7215459)

No Action.
             

15.  Consider issues dealing with the following ongoing construction/remodeling projects and  take any action necessary: 
A. County Courthouse Renovation No Action
Update: Discussion on Courthouse Manager at Risk to remove column.

B. County Detention Construction No Action
Update: Reece Albert back on site working on outside. Inside working on floors and other finishing touches.  
C. Goodfellow AFB - DEAAG project
Update:
1. Consider approval of CP 11 for Cressman Dining Facility in the amount of $392.00 and CP 13 in the amount of $859.00. Both have prior approval from Guernsey.

Moved to approve Change Proposal 11 for Cressman Dining Facility in the amount of $392.00 and Change Proposal 13 in the amount of $859.00, as presented.  
  Moved by Commissioner Precinct 3 Rick Bacon, Seconded by Commissioner Precinct 4 Bill A. Ford
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  Change Proposal #11 with Mid-Tex for GAFB
  Change Proposal #13 with Mid-Tex for GAFB
 
             
 16.  Future Agenda Items:
 
 17.  Announcements: 
 
1.  Acknowledge that today's Court Agenda was posted July 19, 2019 at  2:20 PM.  
2.  Wall State Baseball Team and Austin Sieman 2nd Lieutenant from West Point will be honored next week.
3.  Bruce Partain announced about upcoming West Texas Summit Speakers.
4.  Monday will be budget hearings starting at 9 A.M.

 
 
 18.  Judge Floyd adjourned the meeting at 9:04 A.M.
 
As per HB 2931, Section 4: 

I, Elizabeth McGill, County Clerk of Tom Green County, Texas do hereby attest that this is an
accurate accounting of the proceedings of the Commissioners’ Court Meeting that met in Regular Session on July  23rd, 2019. 

I hereby set my hand and seal to this record July 23rd, 2019.

Elizabeth "Liz" McGill
County Clerk and Ex-officio Clerk of the Commissioners’ Court


 

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