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Tom Green County
Commissioners Court  Room
Edd B. & Frances Frink Keyes Building
113 W. Beauregard
San Angelo, Texas 76903
May 19, 2020

             
The Commissioners' Court of Tom Green County Texas met in Regular Session, May 12, 2020 in the Edd B. & Frances Frink Keyes Building with the following members:
 
Present:
Ralph Hoelscher, Commissioner Precinct 1  
 
Sammy Farmer, Commissioner Precinct 2  
 
Rick Bacon, Commissioner Precinct 3  
 
Bill A. Ford, Commissioner Precinct 4  
 
Stephen C. Floyd, County Judge  
Others Present:
Brian McGuire , Facilities Director
Dianna Spieker, County Treasurer
Elizabeth McGill, County Clerk
Nathan Cradduck, Auditor
Sandi Kenney, County Judge's Court Administrator
Tommy Matthews, Captain Sheriff's Office
Chastity Gauwain, County Judge's Office
Don Killam , Construction Project Manager
Dustin Klein, Buyer
Jill Donegan, Library Director
Marion McMinn, RISK Manager
Nate Southard , Human Resource Director
Austin Wilkerson, 9-1-1 Coordinator
James Kniesler , Information Tech
Attendees:
Russell Gully - SKG Engineering
Caleb Miller - SKG Engineering
             
1. County Judge Stephen C. Floyd called the meeting to order and ratified that a Quorum is present at 8:30 am. 

2. The Invocation was given by County Clerk Elizabeth McGill.
Ms. McGill  led in the Pledges to the United States and the State of Texas. 


3. Announcement: Anyone intending to address the Commissioners’ Court shall complete and turn in to the County Judge a Witness Testimony form with the exception of Tom Green County Employees who are providing resource information pursuant to an Agenda item.
             
4. Moved to approve the following items on the CONSENT AGENDA as presented: 

A. Acknowledged the minutes from the last meeting(s) of May 5th & 12th, 2020. 

 
           B.  Moved to approve the Treasurer's Claim Register, through May 8, 2020 in the amount of $1,983,019.86 and the Bills to be paid in the amount of <$1,190.00>.
  Attachments:
  Approval to pay bills
  Bills to be paid
  Check Run Report
  Claims Register
 
             
C.  Moved to approve the Open Purchase Orders from May 11-15, 2020  in the amount of $344,869.47. 
  Attachments:
  Purchase Orders
 
             
D. Accepted the Attached Tom Green County Personnel Actions as presented: 
 
 
  Attachments:
  County Personnel Actions
 
             
E.  Consider construction items to be recorded as a matter of record.  No Action.
             
F. Accepted the Justice of the Peace Precinct 3 Monthly Report for April 2020, collections in the amount of
$40,958.00, as a matter of record.
(Judge Fred Buck)
 
  Moved by Commissioner Precinct 1 Ralph Hoelscher, Seconded by Commissioner Precinct 2 Sammy Farmer
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  Justice # 3 April Monthly Report
 
             
5.  Moved to approve the attached line item transfers and/or Budget Amendments for FY 20:
  Moved by Commissioner Precinct 3 Rick Bacon, Seconded by Commissioner Precinct 4 Bill A. Ford
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  Line item Transfers
 
             
6.  Consider Burn Ban.

Moved to lift the County Wide Burn Ban until further notice.
  Moved by Commissioner Precinct 1 Ralph Hoelscher, Seconded by Commissioner Precinct 3 Rick Bacon
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
             
7. Consider final plat of Marshall Tracts located off John Curry Road, Christoval located in Precinct 4. (SKG Engineering)

Moved to approve the final plat of Marshall Tracts located off John Curry Road, Christoval located in Precinct 4, as presented.
 
  Moved by Commissioner Precinct 4 Bill A. Ford, Seconded by Commissioner Precinct 3 Rick Bacon
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  Marshall Tracts Sec 1
 
             

8. Consider approving replat of Tract 81 and parts of Tracts 75 to 80 of the Red Creek Subdivision located in Pct. 3. (SKG Engineering)

Moved to approve the replat of Tract 81 and parts of Tracts 75 to 80 of the Red Creek Subdivision located in Precinct 3, as presented. Motion was modified to include the 24 feet variance for the roads as requested.
  Moved by Commissioner Precinct 3 Rick Bacon, Seconded by Commissioner Precinct 2 Sammy Farmer
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  REPLAT RED CREEK SUBD TR 81 & PT 75 & 80
 
             
9. Consider approving continuation of Builder's Risk Coverage and premium for the new County Detention Center from 5/15/20 to 6/15/20 and approve corresponding line item transfer. (Marion McMinn)

Moved to approve the continuation of Builder's Risk Coverage and premium for the new County Detention Center from 5/15/20 to 6/15/20 and approve corresponding line item transfer in the amount of $2,893.00.  (Amount was included with the Jail Building Construction item in the attachments for #5)
  Moved by County Judge Stephen C. Floyd, Seconded by Commissioner Precinct 3 Rick Bacon
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
             
10.   Consider following the Catastrophic Payroll Policy for paying Sheriff Law Enforcement  working to enforce disaster declarations  in Tom Green County parks on their regular days off  and set "maximum up to limit" (Commissioner  Ford, Treasurer Spieker)

Moved to approve following the Catastrophic Payroll Policy for paying Sheriff Law Enforcement, working to enforce disaster declarations in the Tom Green County parks on their regular days off, setting the "maximum up to limit" at $20,000.00 and approve the associated line item transfer.

 
  Moved by County Judge Stephen C. Floyd, Seconded by Commissioner Precinct 4 Bill A. Ford
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  Line item transfer
 
             
11.  Consider approving the Treasurer's Monthly Report April 2020. (Dianna Spieker)

Move to approve the Treasurer's April 2020 Monthly Report, as presented.
  Moved by Commissioner Precinct 3 Rick Bacon, Seconded by Commissioner Precinct 4 Bill A. Ford
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  Approval of Treasurer's Monthly Report
  Treasurer's April Monthly Report
 
             
12. Consider accepting the Auditor's Monthly Report for April 2020. (Nathan Cradduck)

Moved to approve accepting the Auditor's Monthly Report for April 2020, as presented.
 
  Moved by Commissioner Precinct 1 Ralph Hoelscher, Seconded by Commissioner Precinct 3 Rick Bacon
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  Acceptance of Auditor's Report
  Auditor's April Monthly Report
 
             
13. Consider approving agreement with Hands Up Interpreting and Consulting, L.L.C. for providing American Sign Language interpreting services and authorize the County Judge to sign necessary documents. (Nate Southard)

Moved to approve an agreement with Hands Up Interpreting and Consulting, L.L.C. for providing American Sign Language interpreting services and authorize the County Judge to sign necessary documents, as there is a need for these services.
 
  Moved by County Judge Stephen C. Floyd, Seconded by Commissioner Precinct 2 Sammy Farmer
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  #13 Agreement for Interpreting and Consulting with Hands Up
 
             
14. Consider adopting a procedure to allow for competitive procurement of water softener salt for the new detention center using a quote process, or reissue a request for bid. (Darin Schell)

Moved to approve adopting a procedure to allow for competitive procurement of water softener salt for the new detention center using a quote process for this quarter, then reissue a request for bids at a later date, since no bids have been received.
  Moved by Commissioner Precinct 3 Rick Bacon, Seconded by County Judge Stephen C. Floyd
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
             
15. Consider authorizing issuance of RFP 20-003 "Park Grants: Construction Manager at Risk ", with the opening date as June 19, 2020, and select an evaluation committee. (Dustin Klein)

Moved to approve authorizing issuance of RFP 20-003 "Park Grants: Construction Manager at Risk ", with the opening date set as June 19, 2020, and select Chastity Gauwain and Commissioner Bill Ford to serve as the evaluation committee.
  Moved by Commissioner Precinct 3 Rick Bacon, Seconded by County Judge Stephen C. Floyd
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
             
16.   Consider approving application for the CARES ACT Coronavirus Relief Fund Grant through the Texas Division of Emergency Management (TDEM) with an initial funding amount of $213,466 to assist with COVID-19 related expenditures and authorize County Judge to sign all documents. (Chastity Gauwain)

Moved to approve an application for the CARES ACT Coronavirus Relief Fund Grant, through the Texas Division of Emergency Management (TDEM), with an initial funding amount of $213,466 to assist with COVID-19 related expenditures and authorize the County Judge to sign all documents.
 
  Moved by County Judge Stephen C. Floyd, Seconded by Commissioner Precinct 1 Ralph Hoelscher
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
             
17.   Consider a request to utilize $100,000, from the Special Project fund, for resurfacing projects by both R & B 1/3 and 2/4. (Commissioner Ralph Hoelscher)  No Action was taken at this time.
 
             
18. Consider providing a letter support to grant the Certificate of Public Advantage to Shannon West Texas Memorial Hospital from THHS in regards to the acquisition of San Angelo Community Medical Center. (Judge Floyd)

Moved to approve providing a letter of support, to grant the Certificate of Public Advantage to Shannon West Texas Memorial Hospital from THHS, in regards to the acquisition of San Angelo Community Medical Center.
  Moved by Commissioner Precinct 3 Rick Bacon, Seconded by Commissioner Precinct 2 Sammy Farmer
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
  Attachments:
  Shannon letter re SACMC acquisition
 
             
19. Consider cancelling the Lease Agreement with San Angelo Stock Show and Rodeo Association previously approved for April 2, 2020 and approve new agreement for July 24, 2020 for the Employee Appreciation Luncheon.

Moved to approve cancelling the Lease Agreement with San Angelo Stock Show and Rodeo Association, previously approved for April 2, 2020, and approve new agreement for July 24, 2020 for the Employee Appreciation Luncheon.
  Moved by County Judge Stephen C. Floyd, Seconded by Commissioner Precinct 3 Rick Bacon
 
Aye: Commissioner Precinct 1 Ralph Hoelscher
  Commissioner Precinct 2 Sammy Farmer
  Commissioner Precinct 3 Rick Bacon
  Commissioner Precinct 4 Bill A. Ford
  County Judge Stephen C. Floyd
Passed - Unanimously
             
 
 
20.  Consider issues dealing with the following ongoing grants and take any action necessary: 
A. Pugh Park/Harper Park TPWG (7215459)  No further action, see # 10.
             

21.  Consider issues dealing with the following ongoing construction/remodeling projects and  take any action necessary:   No Action taken on the following Construction projects.
A. County Courthouse Renovation
Update:

B. County Detention Construction
Update:  Inspections completed on all areas except for areas E & M.
   
             
 22.  Future Agenda Items:
1.  Consider acceptance of the DEEAG Grant.
2. Public Hearing and take public comment on proposed Solar farm in Precinct 4.
 
 23.  Announcements: 
 
1.  Acknowledge that today's Court Agenda was posted May 15th, 2020 at  1:45 PM.
  2.  Tom Green County Offices will be closed Monday in observance of Memorial Day.
3.  All of the Libraries are open with limited occupancy....Curb side service is still available.
4.  Vehicle Registration Office, in the Keyes Building, is now open to the public.
  
 24. Judge Floyd adjourned the meeting at 9:22 AM.
 
As per HB 2931, Section 4: 

I, Elizabeth McGill, County Clerk of Tom Green County, Texas do hereby attest that this is an
accurate accounting of the proceedings of the Commissioners’ Court Meeting that met in Regular Session on May 19, 2020. 

I hereby set my hand and seal to this record May 19, 2020.

Elizabeth "Liz" McGill
County Clerk and Ex-officio Clerk of the Commissioners’ Court


 

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